January 30, 2024
January 30, 2024 admin

Five Strategies to Streamline Subcontractor Processes

In the realm of commercial architecture there are distinct methods to refine subcontractor processes, which are not universally provided by all construction material procurement entities. Given the intricate nature of constructing a building from its inception to its completion, the importance of collaborating with a reliable partner is important.

Such partners should possess a variety of optimized procedures to streamline the client experience, thereby enhancing the efficiency of the entire project. This becomes particularly crucial when aiming to facilitate a seamless workflow.

Experience has taught us that while the responsiveness or transparency of subcontractors may not always be within our direct control, the refinement of our internal processes certainly is. By focusing on our own operational efficiency, we can substantially contribute to maximizing productivity across the entire project chain.

Interested in working with a trusted subcontractor partner? Contact Wade Architectural Systems (WAS)  now and take the first step towards a partnership that redefines architectural excellence.


Enhancing the Subcontractor Experience


1.      Lump Sum Pricing

Would the simplicity of a single, flat fee for your architectural metal products and components be more appealing to you?

Numerous firms opt for a pay-as-you-go model with unit pricing, a method that can be advantageous for its flexibility, especially if the precise quantity of required product is uncertain. This approach offers a level of adaptability that contrasts with the predictability of lump sum pricing. Nevertheless, it’s worth noting that while unit pricing provides flexibility, it may also lead to increased costs if the actual product requirements significantly exceed initial estimates.

Lump sum pricing, also known as a fixed-price contract, offers several benefits in project management and execution.

Simplified Budgeting and Financial Planning: Lump sum contracts allow both parties to have a clear understanding of the total cost upfront. This simplification aids in straightforward budgeting and financial planning, as clients know exactly how much to allocate for the project, and subcontractors understand the financial scope within which they must work.

Clear Scope and Deliverables: Lump sum pricing often requires a detailed and well-defined project scope to be agreed upon upfront. This clarity benefits comprehensive project management as it sets clear expectations, deliverables, and milestones, which are crucial for effective project tracking, quality control, and stakeholder communication.

Comprehensive project management services: Juggling the meticulous tracking and management of materials, alongside numerous other responsibilities, can be an overwhelming task. PM services alleviate this burden, ensuring that your products are diligently accounted for, meticulously monitored, and systematically organized throughout their journey to the job site. This approach not only frees you from the associated stress but also mitigates common setbacks, such as delays caused by missing components or back-ordered parts, ensuring a smooth and timely project progression.


2.      Material & Color Samples

The allure of sampling before making a purchase is undeniable, isn’t it?

This sentiment holds especially true for custom-made products from high-quality partners such as Centria and BEMO. It’s crucial to be confident and content with your choice of products prior to finalizing your decision.

A proficient construction material procurement partner should readily provide material and color samples, enabling clients to truly engage with the product’s aesthetics and texture. This ensures that the final selection harmoniously complements the project’s intended style, budget, and design requirements.

Lacking this critical provision could lead to an unfortunate misallocation of your budget, investing in products that ultimately may not fulfill the project’s specific needs.


3.      Detailed Installation Drawings

Precisely crafted installation drawings, specific to a project or its distinct segments, significantly streamline the execution and installation phases. Consider the meticulous installation drawings produced for DFW Terminal C, utilizing the Formawall Dimension Series from CENTRIA.

These drawings don’t just illustrate the design; they offer an in-depth view into every detail, complete with comprehensive product specifications, legends for easy reference, and annotated instructions for installers. Reliable installation drawings undergo thorough reviews and updates, ensuring that every team member has a consistent understanding of the project’s requirements and standards.

While the importance of detailed installation drawings might be understated, they provide an undeniable advantage in the bustling environment of construction sites. Numerous subcontractors, especially those handling our products for the first time, have leveraged our installation drawings to navigate the installation process seamlessly.

In the end, possessing reliable and detailed installation drawings is immensely beneficial. You’ll truly appreciate this when the time comes to put them into action.


Interested in detailed installation drawings? Download our FREE eBook:   Installation Made Simple with Detailed Drawings


4. Bill of Materials (BOM)

The bill of materials is a crucial instrument that simplifies subcontractors’ processes, particularly when clear budget allocation for specific products is essential. It provides a complete list of all materials and components used in a project. This transparency relieves subcontractors from the need for guesswork and uncertainty.

Each item is meticulously cataloged and described. This ensures that subcontractors are fully aware of exactly what they have received and what they are paying for. This level of detailed documentation fosters transparency. It also streamlines the procurement and financial tracking aspects of a project. This makes the entire process more efficient and straightforward for all parties involved.


5. Close-Out Paperwork

When it’s time to wrap up your project, it helps to have an organized system in place for project closeouts. Your construction material procurement partner should guide you through the paperwork, covering…

Warranties: Navigating the intricacies of product warranties is a crucial aspect of any project. Careful examination of these crucial documents effectively delineates the extent of warranty coverage, establishing specific expectations and detailed records. This meticulous process not only readies subcontractors for potential future situations but also clarifies the protective measures established. It ensures comprehensive awareness and preparedness among all parties involved.

Maintenance: No matter the maintenance requirements of your products, grasping the necessary care level is crucial. Understanding this helps safeguard your investment more effectively. This is why, in addition to warranty coverage, we wrap up maintenance documentation for clients to answer any questions upfront. This allows subcontractors to better predict and plan for any maintenance.

Cleaning procedures: Commercial construction buildings work extremely well with metal products as they typically require less maintenance than traditional materials. However, this does involves understanding the specific needs of different materials and employing the appropriate methods. This not only preserves the quality of the products but also contributes to significant long-term savings by maximizing their lifespan.


Working with WAS is Easier than Ever

At the heart of our approach is a commitment to precision, efficiency, and client collaboration. Our project management services encompasses a wide range of activities. It starts with initial planning and extends to design coordination. In addition, it also includes meticulous oversight of material procurement and the installation process.

Clients benefit from a detail-oriented methodology. This approach involves providing accurate lump sum pricing and facilitating the selection process with a wide array of material and color samples. Additionally, it ensures clarity and precision through detailed installation drawings and a well-structured bill of materials.

This approach includes detailed close-out documentation, thoroughly covering every aspect of the project. It ensures each phase is meticulously documented and delivered to the highest standards.

If these five strategies resonate with your subcontractor process needs in commercial construction, consider partnering with Wade Architectural Systems. We guarantee it will be a transformative impact.


Exceed expectations with a full-service firm that knows metal.  Talk to a WAS team member today.